QAAFI HDR Travel Awards

Applications for Round 2, 2022 are now open.

Apply Now

QAAFI offers Travel Awards to QAAFI enrolled and confirmed Higher Degree by Research (HDR) students for travel to international or domestic scientific conferences. The awards will contribute to attendance costs including registration, airfares, accommodation and other transport.

Application guidelines

Students can apply as often as rounds are available, but will only be eligible to receive one award during their entire HDR degree with QAAFI.

This is a competitive award, which means students may be unsuccessful. Advisors should not pay for travel unless they are willing to forfeit the cost in the event the student is not successful


Typically, there are usually two application rounds per year:




Round 1MarchMay
Round 2SeptemberNovember

Plan your travel in advance so that if you are successful in being awarded, you will receive the outcome prior to when travel payments are required. The travel period is at the discretion of your Principal Adviser so make sure you have their support and approval.


The award values will be up to a maximum of $3,000 for an international conference and maximum of $1,500 for a domestic conference. It is expected the student or funding body would cover any additional costs. The award is assessed based on the application submission and thus is not interchangeable, so it is strongly encouraged that the conference destination is chosen carefully.

Eligibility requirements

  1. Applicants must be confirmed as candidates for their PhD or MPhil degree. Student must have their Outcome of Progress Review request endorsed by QAAFI Director of Higher Degree Research prior to the Travel Award application lodgement deadline (for more information see
  2. Applicants must not be on interruption at the time of application or the time of travel.
  3. Advisers must review the travel award application and indicate in their supporting statement that they have available funds to pay for any shortfall if the total travel budget exceeds the award amount.
  4. The intended travel must be completed before thesis submission.
  5. The Travel Award must be funding attendance at a recognised domestic or international conference, where the applicant is the presenting author (e.g. poster) of their HDR research project results.

Application and assessment process

The QAAFI HDR Liaison Officer will communicate with HDR students via their student email account to advise when the application round is open closer to the relevant month. Applications will not be accepted outside of the opening round period. The QAAFI Awards Commitee will assess the applications based on the following criteria:

  1. Applicants will have demonstrated research excellence during their candidature;   
  2. Applicants must explain the importance of attending the conference for their career development.

Required documents

Academic CVPlease ensure your CV is up to date. Click here for information on what to include.

Career Development statement   

A short statement (1 page maximum) explaining the importance of attending the conference for your career development.
Advisor support letterA letter signed by your advisor, approving your travel dates and endorsing your career development statement.
Travel budget

Download template (XLSX, 15.7 KB) 

You must use this template - no other formats will be accepted. Please ensure your name and conference details are completed at the top of the form.

Conference abstractThe abstract for your proposed presentation

If you require any assistance, please contact the QAAFI HDR Liaison Officer at