QAAFI HDR Travel Awards

Application guidelines

Students can apply as often as rounds are available, but will only be eligible to receive one award during their entire HDR degree with QAAFI.


The award values will be up to a maximum of $3,000 for an international conference and $1,500 for a domestic conference. It is expected the student or funding body would cover any additional costs. The award is assessed based on the application submission and thus is not interchangeable, so it is strongly encouraged that the conference destination is chosen carefully.

Eligibility requirements

  1. Applicants must be confirmed as candidates for their PhD or MPhil degree. Student must have their Attainment of Milestone request endorsed by QAAFI Postgraduate Coordinator prior to the Travel Award application lodgement deadline (for more information see
  2. Applicants must not be on interruption at the time of application or the time of travel.
  3. Advisors must review the travel award application and indicate in their supporting statement that they have available fund to pay for any shortfall if the total travel budget exceeds the award amount.
  4. The intended travel must be completed before thesis submission.
  5. The Travel Award must be funding attendance at a recognised domestic or international conference, where the applicant is the presenting author (e.g. poster) of their HDR research project results.

Application and assessment process

The QAAFI HDR Liaison Officer will communicate with HDR students via their student email account to advise when the application round is open closer to the relevant month. Applications will not be accepted outside of the opening round period. The QAAFI Awards Commitee will assess the applications based on the following criteria:

  1. Applicants will have demonstrated research excellence during their candidature;   
  2. Applicants must explain the importance of attending the conference for their career development.


There are usually two application rounds per year:

2019 Rounds



Round 1 1 March 7 May
Round 2 1 September October (date TBA)


Plan your travel in advance so that if you are successful in being awarded, you will receive the outcome prior to when travel payments are needed. The travel period is at the discretion of your Principal Advisor so make sure you have their support and approval.


Applications for Round 1 are now closed.

Information about the next round will be sent to your student email account when it is open.