QAAFI Higher Degree by Research Travel Awards application guidelines

QAAFI offers Travel Awards to QAAFI enrolled and confirmed Higher Degree by Research (HDR) students for travel to international or domestic scientific conferences. The awards will contribute to attendance costs including registration, airfares, accommodation and other transport. Students can apply as often as rounds are available, but will only be eligible to receive ONE award during their entire HDR degree with QAAFI.


The award values will be up to a maximum of $3,000 for an international conference and $1,500 for a domestic conference. It is expected the student or funding body would cover any additional costs. The award is assessed based on the application submission and thus is not interchangeable, so it is strongly encouraged that the conference destination is chosen carefully.

Eligibility requirements

  1. Applicants must be confirmed as candidates for their PhD or MPhil degree. Student must have their confirmation endorsed by QAAFI PGC prior to the Travel Award application lodgement deadline.
  2. Advisors must review the travel award application and indicate in their supporting statement that they have available fund to pay for any shortfall if the total travel budget exceeds the award amount.
  3. The intended travel must be completed by the thesis submission date.
  4. The Travel Award must be funding attendance at a recognised domestic or international conference, where the applicant is the presenting author (e.g. poster of paper) of their HDR research project results.

Please note: QAAFI Seminar Series attendance is no longer an eligibility requirement as we are unable to provide online access for every session anymore. However, we still strongly encourage you to attend (or if necessary, view online) the Seminars as often and regularly as possible, as it will contribute to your research career development.

Application and assessment process

The QAAFI HDR team will communicate with QAAFI-enrolled HDR students via their student email account (format to advise exactly when the application round is open closer to the relevant month. Applications will not be accepted outside of the opening round period as advised in the email. The QAAFI Awards Commitee (QAC) will assess the applications based on the following criteria:

  1. Applicants will have demonstrated research excellence during their HDR candidature;   
  2. Applicants must explain the importance of attending the conference for their career development.


QAAFI will hold 2 application rounds per year:

Annual rounds


Results and response to offer

Round 1 February March
Round 2 August September

Plan your travel in advance so that if you are successful in being awarded, you will receive the outcome prior to when travel payments are needed. The travel period is at the discretion of your Principal Advisor so make sure you have their support and approval.

Award results will be emailed to applicants approximately 4 weeks after the submission deadline. If you do not receive your result after this time, please advise QAAFI HDR team to

Use your UQ staff logon to access the QAAFI HDR Travel Awards online application form:

Apply for the current round